Process & Fees
This page contains comprehensive information about the procedure and charges associated with scheduling an appointment with one of our plant-based dietitians.
First Session: The Initial Assessment
In this meeting, your dietitian evaluates your goals, food preferences, lifestyle, medical history, and more.
Choose between two assessments: with or without a meal/menu plan. If unsure, start with the initial assessment; there's no price difference, and meal plan questions can be discussed in later sessions.
Follow-Up Consultations
Follow-ups are essential for adapting your diet, preventing deficiencies, and addressing your mindset around food. Discuss your progress with the dietitian and receive additional teaching material as needed during these sessions.
Customizable Packages
Customized discounted packages are available and can be chosen with your dietitian during your first session.
Insurance Information
- Coverage: Most insurance companies cover our dietitian and nutritionist services.
- What to do: Contact your provider to confirm your plan includes coverage for dietitian or nutritionist services.
- Reimbursement: If eligible, we’ll provide a receipt for you to submit for reimbursement.
- Superbills: We can issue superbills for out-of-network services, which you can submit to your insurance provider for potential reimbursement.
- Insurance: We are not in-network with any U.S. insurance companies, so we do not offer direct billing.
- What to do: We recommend contacting your insurance company to confirm your plan’s coverage for registered dietitian services with out-of-network dietitians.
- We accept HSA cards as a payment method.
How to Start Your Journey:
Check these pages:
- The biographies of the plant-based dietitians in your area
- The different services they offer
- Our fees and packages
Click on the link below to access the nutritionist’s schedule and book directly with them.
Schedule a 5-20 min free discovery call with your future plant-based dietitian. They’ll address your queries and kickstart your journey.
Click on the link below to schedule a discovery call.
Frequently Asked Questions
How many total sessions do I need?
A minimum of 2 sessions is required for the initial assessment and recommendations. Typically, our clients opt for at least 12 sessions, but the exact number will be influenced by factors such as your goals, current knowledge, desired accountability/support, and budget.
After the initial assessment, our dietitian will recommend the number of sessions that would be most beneficial for you. It's important to emphasize that we will never impose any undue pressure, and we are dedicated to accommodating all budgets.
How often should I see my vegan/vegetarian dietitian?
Initially, we typically see our clients weekly to facilitate the transfer of knowledge and identify effective strategies that yield expected results. Once a successful strategy is established, we transition to bi-weekly meetings to fine-tune the plan and introduce new knowledge.
As clients apply the concepts, achieve desired results, and require less support or motivation, we may extend sessions to every 3 weeks to a month. Alternatively, clients have the flexibility to reschedule sessions based on their needs.
What does the meal plan entail?
Check out our services pages to see examples of meal plans. We use two different systems: Nutrium for macro meal plans or That Clean Life for recipe meal plans.
Do you provide insurance receipts?
We provide insurance receipts for our nutritionist and dietitian services to clients in Canada. After each session, you'll receive a comprehensive insurance receipt, including our license to practice.
In the United States, the availability of insurance receipts depends on your state and our practitioners' licensing. For more information, please contact us directly or visit the location section in the "About" page of our website.
While we don't offer direct billing services currently, we appreciate your understanding in submitting your insurance receipt to your insurer. Thank you.
Do you do direct billing?
What details should I verify with my insurance prior to the meetings?
Before your meetings, please verify the following three details with your insurance company, insurance booklet, or human resources department:
- Check whether you are allowed to select any dietitian/nutritionist or if you are required to choose a specific professional from your provider network.
- Determine the total annual amount available to you and identify your year-end date.
- Inquire about any maximum daily allowance, such as $150. If applicable, we recommend scheduling your nutrition assessment and meal plan over two days to minimize out-of-pocket expenses.
What are your cancellation policies
Cancellation Notice:
- We kindly request that clients provide a minimum of 24 hours’ notice before the scheduled session if they need to cancel or reschedule.
Cancellation Fees:
- If a client cancels a session with less than 24 hours’ notice or fails to attend a scheduled session without prior notice, a cancellation fee of 100% of the session fee will be charged. This fee is necessary because we are often unable to fill the vacant spot on short notice, resulting in lost opportunities for others.
Reminder Notifications:
- To help you remember your upcoming sessions, we provide text and email reminders prior to your meeting.
Cancellation and Rescheduling:
- Clients have the option to manage their appointments through their client portal.
Do you accept HSA cards
Yes, we accept HSA cards for payments
Are Dietitian Services Tax-Deductible in Canada?
Yes! Registered dietitian services in Canada are eligible for the Medical Expense Tax Credit (METC), making them tax-deductible. If you pay out of pocket for nutrition consultations, you may be able to claim these expenses on your income tax return. To qualify, the services must be provided by a registered dietitian and meet the Canada Revenue Agency's (CRA) medical expense guidelines. Keep your receipts, as you may be able to deduct costs exceeding the minimum threshold set by the CRA. We recommend consulting a tax professional or visiting the CRA website for the latest eligibility details.